Frequently Asked Questions
These and many other topics are covered in the letter from the Dean of Graduate Studies to potential applicants.
The application deadlines vary by department and range from December 15 to January 15. Please refer to our Application Deadlines document. Applications received after the posted deadline may be considered, but late applicants may be at a disadvantage in terms of being admitted and/or in the allocation of financial aid. Caltech conducts admissions once each year and applicants are considered for admission to the fall term only.
Caltech admits students for the fall term only. Applications are not considered for the winter, spring and summer terms.
The Verbal, Quantitative, and Writing components of the General Graduate Record Examination are required by all graduate options, and advanced GRE Subject scores are required or strongly recommended by several options. There are no minimum score requirements for admission. Testing schedules and information on the GRE may be obtained at www.gre.org. Caltech's institution code is 4034. A subject code is not required since all scores are delivered to the Graduate Studies Office.
For a list of the departments requiring or strongly recommending the subject exam, please refer to Required Tests.
There are no minimum score requirements for the GRE.
As long as the application form is submitted by the application deadline, supporting documents (scores, letters of recommendation, transcripts, etc.) can follow within a reasonable time frame. Some admissions committees do begin reviewing applications shortly after the deadline, so it would be to your advantage to send in the required supporting documents as soon as they are available. In the case of GRE scores, it takes Caltech 10-15 days to receive the scores once you have taken the exam. Scores are received from ETS electronically and automatically matched, but it is helpful to the admissions committee if you can self-report your scores, if available, on the application form.
Caltech does not have a minimum GPA requirement. However, most successful applicants have a US GPA of at least 3.5 on a 4.0 scale and/or are in the top 5 to 10% of their class.
GPA's should only be reported for those schools attended in the United States. International GPA's or rankings do not need to be converted to the standard US grade point average.
Applicants whose first or native language is not English are required to take a test of English proficiency as part of the application procedure. Caltech recognizes scores from the Educational Testing Service (ETS) (www.toefl.org), Pearson's Test of English Academic (PTE) (www.pearsonvue.com/pte), and from the Cambridge Examinations and International English Language Testing System (IELTS) (www.ielts.org). Applicants should arrange for the results of these tests to be sent to Caltech's Graduate Studies Office. Caltech's institution code is 4034.
The following exemptions apply:
- Applicants who have studied in the US for two or more years
- Applicants with a degree from a school whose primary instruction is in English
Please note that regardless of whether or not the English proficiency exams are exempt during the admissions process, all non-native English speakers will be screened prior to enrollment and may be required to take additional English as a Second Language (ESL) training.
There is no minimum requirement for the English proficiency exams.
Applicants whose first or native language is not English are required to take a test of English proficiency as part of the application procedure. The following exemptions apply:
- Applicants who have studied in the US for two or more years
Applicants with a degree from a school whose primary instruction is in English
A minimum of three letters of recommendation are required.
You may submit additional letters (up to six total), but keep in mind that it is more important to submit three strong letters than six average letters.
Letters should be requested from those individuals who know you best and can attest to your academic capabilities or training. While faculty members and research supervisors can provide the strongest academic recommendations, we recognize the some applicants may also have work experience that relates to their abilities and training. Keep in mind that those individuals writing recommendation letters should be able to address the following information:
- How well the applicant is known and in what capacity
- If the applicant has the intellectual capability, experimental ability, fundamental training, creativity, and motivation to be successful as a student at Caltech
- Whether the applicant would be encouraged to do doctoral research under the recommender's supervision
- If English is not the native language, how well does the applicant read, write, and converse in English?
How the applicant compares to any previous students who have come to Caltech for their graduate work
Yes, individuals unable to submit materials electronically may fax, mail or email materials to:Graduate Studies OfficeMail Code 230-87California Institute of Technology1200 E. California BoulevardPasadena, CA 91125FAX (626) 577-9246 Email email@example.com
Be sure that the applicant's name is clearly indicated on any supporting documents not uploaded with the application.
Transcripts should be uploaded with the application form, if available. Grade reports for additional terms are not necessary for application purposes. Official, sealed transcripts documenting attendance at each college and university will be required prior to enrollment in the graduate program at Caltech.
For the purpose of applying, official, sealed copies of your transcripts are not required and scanned copies of an original transcript or university generated web printouts are accepted. Transcripts that are too large to attach to the online application may be sent via email to firstname.lastname@example.org and an admissions staff member will upload them to the appropriate application folder. Please note, however, that any electronic submissions must be official records from the school or college attended. Hand-typed listings of courses prepared by the applicant will not be considered. Official, sealed transcripts documenting attendance at each college and university will be required prior to enrollment in the graduate program at Caltech.
Only one copy of your transcript from each school attended is required.
The Embark online admissions system has a built in error check feature. Should you receive a message that indicates the selected degree is not valid, double-check that the degree is offered. Please note that very few departments admit for the Master of Science degree. Currently, only applicants to Space Engineering, Aeronautics, and Electrical Engineering may apply for a Master's degree. All other departments admit for the PhD degree only.
Applicants wishing to apply to more than one academic option may do so, but please note that an application processing fee of $100 will be charged for each academic option selected. Applicants wishing to use one application only (i.e., using the same supporting documents) may do so by sending an email to email@example.com indicating the departments you would like to review your application. Applications will not be considered by more than two academic options. In reviewing your application, the admission committee of the option to which you have applied may recommend that your application be reviewed by another option as well. If your application is referred to another option you will not be charged any additional fees or be asked to submit a duplicate application.
Application fee waivers will be granted to a limited number of applicants who can demonstrate financial hardship. Financial hardship can be demonstrated by providing a statement of financial need from a current university or college, or an explanation of other circumstances where $100 would provide a financial burden.
The fee waiver request form can be downloaded here or from the Embark application website under "Supplemental Forms." Please note that a decision regarding a fee waiver may take from four to six weeks, and will not affect the review of your application. Do not delay submitting an application by the application deadline pending a decision on the fee waiver. Fee waiver requests will be acknowledged via email once the application has been submitted.
Caltech has agreements with several organizations providing guaranteed fee waivers. These include, but are not limited to:
- Project 1000
- GradPreview participants
- SURF/MURF participants
Once the application has been submitted, you will not be able to append, modify, or add supporting documents, so please proofread your materials thoroughly before submission. If there is a major error in your application, please contact the Graduate Studies Office (firstname.lastname@example.org) for instructions.
Caltech does not have admissions counselors at the graduate level. Most information can be located online through the Graduate Studies Office website (www.gradoffice.caltech.edu) or the main Caltech homepage (www.caltech.edu) and searching by area of interest. The admissions staff cannot provide information on likelihood of admission or how to prepare a successful application. Specific questions regarding current research or prerequisites should be directed to the department to which you are applying.