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11/26/2018

The Access to Higher Education for Every Student Act

To: The Campus Community
From: Julia McCallin, Associate Vice President for Human Resources
Date: November 26, 2018
Re: The Access to Higher Education for Every Student Act

This note is to share important information with the Caltech community about California's Access to Higher Education for Every Student Act. The Act seeks to ensure that California institutions of higher education foster campus communities that are safe, welcoming for all, and provide access to services and support for all students, faculty, and staff, regardless of their immigration status. This legislation imposes a number of requirements on Caltech, including advising faculty, staff, postdoctoral scholars, and students of their rights and obligations under the law. It also requires that starting in 2018, institutions of higher education provide members of their community with important information about their rights under state and federal immigration laws and how to respond to a federal immigration action or order.

Caltech is committed to protecting all members of our community. Caltech Security has no responsibility for immigration enforcement and will not inquire about immigration status in the normal course of its duties or participate in immigration enforcement activities unless legally required to do so.

Caltech keeps student and personnel records private and will not share such information with immigration officials unless legally required to do so. Any Caltech office that receives a request for information from an immigration enforcement agency should route that request to Caltech's Office of General Counsel.

Caltech has designated the Director of International Offices, Ilana Smith, to serve as a resource to Caltech community members who have concerns about their immigration status. She is available to provide assistance to DACA recipients and other faculty, students, postdoctoral scholars, and staff who may be subject to a federal immigration order or inquiry. The International Offices maintains a list of attorneys who are qualified to provide legal immigration representation to members of the Caltech community who have concerns regarding their immigration status. Caltech also offers counseling and support through the Caltech Student Counseling Services, the Staff and Faculty Consultation Center and the Caltech Center for Diversity.

Below is additional information that all Caltech faculty, students, postdoctoral scholars, and staff should be aware of:

Refrain
Do not release or disclose personal information concerning faculty, students, postdoctoral scholars, or staff. If you receive a request for such information contact the Office of the General Counsel.

Notify
Immediately notify the Office of the General Counsel upon becoming aware that an immigration officer will or has entered campus. If you are contacted by an immigration officer executing a federal immigration order refer them to the Office of the General Counsel to verify the legality of the warrant, court order, or subpoena.

Refer
Do not accept any documents on behalf of Caltech. Refer any entity executing a federal immigration order to the Office of the General Counsel for validation of the warrant, court order, or subpoena. 

Review
Find additional information regarding your rights under state and federal immigration laws on the International Offices website.

10/31/2018

Pumpkin Contest!

Visit us today to cast your vote for your favorite Athenaeum jack-o-lantern. Pumpkins will be on display for juding in The Athenaeum foyer from 10:00 a.m. to 7:00 p.m.

10/31/2018

Adopt an Angel

Caltech Human Resources is once again sponsoring the annual Adopt an Angel Program, which provides holiday gifts for children of poverty-level families in the San Gabriel Valley area. The Angel Program is affiliated with the Foothill Unity Center, a nonprofit organization that provides critical support in the form of food, clothing, motel vouchers, referrals, and advocacy for people in crisis who reside in the San Gabriel Valley area.

Starting November 2, 2018, the Human Resources Office, at 399 S. Holliston, will have the paper angels available for pick-up.  The angel bears the name of a child, along with their special wish list, age, clothing size, and interests. Unwrapped gifts with the paper angel attached are to be delivered to the Human Resources office no later than Friday, November 30.   The Foothill Unity Center distributes the gifts to the families on December 15, 2018.
 
For more information, contact Diane Williams at diane.williams@caltech.edu or 626-395-8055.

10/31/2018

Rathskeller is Open!

We welcome fall with the re-opening of the Rathskeller!

Located on the lower level of The Athenaeum, the Rathskeller Bar and Game Room offers a casual setting for impromptu gatherings. With a large gastropub menu and a full bar, stop in and enjoy a beer and a friendly round of pool or darts.

Open Monday - Thursday, 4:30 pm - 9:00 pm (Fridays until 10:00 pm)

Click here for more details

Please contact us at (626) 395-8266 or susanw@caltech.edu for information about Athenaeum membership.

10/16/2018

Caltech Family Night Dinner & Movie

Family Night Dinner and Movie is the official kick-off event for the United Way campaign and is open to all Caltech community and their families. This year's event will begin at 4:30 p.m. on Friday, October 19.

Dinner will be served from 4:30p.m. to 5:45p.m. on Beckman Mall. Enjoy free food, face painting, and music before the movie. Be sure to stop by the TIAA tables to create a pencil packet that will be donated to the Pasadena Unified School District's Office of Families in Transition. No tickets are required for the dinner.

A family movie - Coco - will be screened at 6 p.m. in Beckman Auditorium. Tickets are required for admission to the movie.

10/10/2018

Hiring Undergraduate Work-Study Students

The Financial Aid Office and the Career Development Center are working together to expand the Federal Work-Study program. The goal is to provide students with more job opportunities and the Caltech Community with additional student staff at very low cost.

Federal Work-Study (FWS) is a program of financial assistance for eligible students that is jointly-funded by federal and departmental contributions. It allows students to work to earn a portion of their college expenses.  The Department of Education allocates funds to Caltech to pay 75% of the wages of work-study students so hiring offices only pay the remaining 25% of the wages. Some students have been awarded Caltech Work-Study, in these cases the cost sharing breakdown is 60%-40% Institute and departmental contributions.

If you are interested in hiring a work-study student, create an account and start posting your jobs now!

Instructions on how to post a job are available in the Supervisor Guide. Once you have hired a work-study student, please consult the Supervisor Guide for general guidelines on working with work-study students. Should you have any questions regarding the work-study program, please do not hesitate to contact the Financial Aid Office at x6280.

09/15/2018

Convocation 2018 – Sunday, September 23

To:          The Caltech Community
From:    Joseph E. Shepherd, Vice President for Student Affairs;
              Allen V. C. Davis and Lenabelle Davis Leadership Chair, Student Affairs;
              C. L. "Kelly" Johnson Professor of Aeronautics and Mechanical Engineering

Date:     September 17, 2018
Re:         Convocation 2018 – Sunday, September 23

I invite you to attend Caltech's annual convocation ceremony held on Sunday, September 23, at 3:00 p.m. in Beckman Auditorium. The event offers a warm welcome and introduction to the Institute for new undergraduate students, their family and friends, new graduate students, and postdoctoral scholars.

The program includes greetings from President Rosenbaum, and a brief introduction to student life at Caltech inside and outside of the classroom. A special feature this year will be a presentation on Caltech's Performing and Visual Arts with performances featuring postdocs Sandra Koenig and Rajib Schubert, graduate student Matteo Ronchi, and undergraduate students Tara Porter and Sara Fish. Performances will highlight some of the activities that are available and the positive impact the experience of participating in performing and visual arts has had on their time at Caltech.

Your presence will add to this event's importance for the new members of our academic community and their families. I hope that you will be able to attend.

09/12/2018

New Head Faculty in Residence Appointed

To: The Campus Community
From: Joseph E. Shepherd, PhD '81
           Vice President for Student Affairs;
           C. L. "Kelly" Johnson Professor of Aeronautics and Mechanical Engineering;
           and Allen V. C. Davis and Lenabelle Davis Leadership Chair
Date: September 12, 2018
Re: New Head Faculty in Residence Appointed


I'm pleased to announce Antonio Rangel, Bing Professor of Neuroscience, Behavioral Biology, and Economics, as the new Head Faculty in Residence (Head FIR) effective August 1, 2018.

The Head FIR is a professorial faculty member whose goal is to foster an environment within the residences that promotes informal interactions between faculty and students, opportunities for learning, and a sense of community that extends beyond the classroom and laboratory. In addition, the Head FIR will mentor new Faculty in Residence (FIR) and will help grow the FIR program in coordination with Student Affairs.

Prof. Rangel earned his B.S. at Caltech and his Ph.D. in economics from Harvard University. He joined Caltech in 2006 in the Division of Humanities and Social Science and was appointed as a FIR in 2015. Over the past three years, he has demonstrated his aptitude and capability as the FIR in Avery House. Since February 2018, he has also chaired the Advisory Committee on Residential Life (ACRL). In his capacity as both a FIR and chair, Prof. Rangel has demonstrated a strong commitment to improving the residential experience at Caltech.

Please join me in congratulating Prof. Rangel on his new role.

09/06/2018

Institute Policies

To: The Campus Community
From: Julia McCallin, Associate Vice President for Human Resources

Date: September 6, 2018

Re: Institute Policies

The Institute Policies are regularly updated and can be found on the Human Resources policies web page. They are also available in the Caltech Catalog (see sections labeled "General Information", "Institute Policies"). An additional policy has been added this year, the "Violence Prevention Policy". Please familiarize yourself with these policies, as all members of the Caltech community are expected to comply with their requirements.
 
The Institute Policies are:

If you have any questions about the policies, please feel free to contact me at extension 3230 or Tara Kruckeberg, the assistant vice president for human resources, at extension 8661. 

07/27/2018

Transitions in Student Affairs and Human Resources

To: The Campus Community
From: Joseph E. Shepherd, Vice President for Student Affairs
           Julia McCallin, Associate Vice President for Human Resources
Date: July 27, 2018
Re: Transitions in Student Affairs and Human Resources


We are writing to share news about two important transitions in personnel that will take place next month.

Felicia Hunt, who is currently the assistant vice president for equity, accessibility, and inclusion initiatives within Student Affairs as well as Caltech's Title IX coordinator, will be taking on a new role as the leader of the newly established Office of Residential Experience. As the assistant vice president of student affairs and residential experience, Felicia will coordinate all of the activities related to our residential community under the new Office of Residential Experience. 

April White-Castañeda, the assistant director for human resources at JPL, will be returning to campus to become the assistant vice president for equity, equity investigations, and Title IX coordinator. In this role, April will have responsibilities for equity and equity investigations in addition to taking over as Caltech's Title IX coordinator. April will continue to build upon previous efforts to promote and reinforce Caltech's commitment to provide a safe, inclusive, and respectful learning, living, and working environment for students, postdoctoral scholars, faculty, and staff.

These changes are effective August 1, 2018.

Felicia has been a member of the Caltech community for nearly a decade, fostering relationships across campus and educating our community on issues of equity, inclusion, and Title IX compliance. She has served as the assistant vice president for equity, accessibility, and inclusion initiatives, and Title IX coordinator since 2015. Prior to that, she was the associate dean of graduate studies (2009-2015), and director of the Caltech women's center (2007-2009). Before joining Caltech, Felicia worked extensively with residential communities at Cornell University.  She earned a bachelor's degree in political science from the University of San Diego and a Doctor of Education in educational leadership from the University of Southern California (USC).

As we mark this important transition in our leadership, and the relocation of the Title IX office from student affairs to human resources, we would like to acknowledge the challenges that Felicia and the deputy Title IX coordinators addressed together with our community. Felicia has worked proactively to build an inclusive approach to education and prevention, while also responding to sexual harassment and sexual violence. She has brought passion and professionalism to her work in the Title IX office and to the campus community overall. April will have an excellent foundation and resources to draw upon as Caltech takes the next steps in equity and inclusion.

April is very familiar with our JPL and campus community, serving in a number of capacities over her nearly two-decade career at Caltech. She has been the assistant director for human resources at JPL since 2016. Prior to that, she was the executive director of human resources (2011-2016), senior director for employee and organizational development (2007-2011), director of staff education and career development (2004-2007), and director of consulting services for the Faculty and Staff Consultation Center (1999-2004). April has also held an adjunct faculty appointment with the School of Social Work at USC and continues her engagement there as a guest lecturer and speaker. April earned a bachelor's degree in women's studies/cross-cultural studies from the University of California, Los Angeles and a master's degree in industrial/ organizational social work from USC.

April and Felicia are already working together to coordinate the transition of Title IX responsibilities and will continue to do so as April settles into her role. Felicia has also begun working and partnering with our residential life staff and their current leaders, as well as colleagues across student affairs who are involved in shaping the residential experience on campus.

Please join us in congratulating both these leaders on their new roles, as well as thanking them for their dedicated service to the Institute.

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