Incoming Students

Information for Incoming Students

Orientation for Fall 2014 will be September 21-26. Instruction begins September 29. All incoming students must attend orientation.  Anyone unable to attend will need to make special arrangements to attend mandatory sessions on policies, TA training, and other essential elements of orientation. 

Please check the 2014 Orientation Schedule for the latest information.

• Frequently Asked Questions 
• Arrival Checklist
• Students with External Fellowships
• Student Health Insurance
• You should soon receive information to help you understand the Caltech insurance plans so that you can make your choice.  If you have questions or need assistance, please visit the Benefits website. 
• The enrollment/waiver period runs from July 14 - August 26, 2014
• Coverage begins on September 1, 2014
• Student Dental Insurance
• The Honor Code
• New Graduate Student Start-Up (NGSS) Loan
  
  • Incoming students who have submitted the loan request form in the link above, please click here to complete your loan processing. Follow the instructions provided on the website to confirm your receipt and understanding of these documents. If you have any questions, please contact the Graduate Studies Office or call 1-626-395-6346.
• Caltech Email Account Setup - Information has been sent by the Registrar's Office.  If you have not received instructions, please contact the Registrar's Office.

 Forms

• Health Form (due July 15)
• Housing Application (due April 30)
• Patent Agreement (due August 15) - available upon request
• Pre-Registration (due August 15) - available upon request
• W-4  (US Citizens and Permanent Residents only)
• Direct Deposit
• I-9 Employment Eligibility Verification -

Caltech collects information for Form I-9 electronically.  If you are currently residing in the United States, Section 1 of Form I-9 should be completed prior to September 22, 2014. Your account for the I-9 system will be created by Human Resources, and instructions and your password will be sent in a separate email.  Please note that both the login and password are case sensitive. 

If you are not currently residing in the United States, you will be able to complete Section 1 of Form I-9 when you check in on Monday, September 22. Computers will be available, but you may also consider bringing a laptop with you when you check in.  The documentation required for Section 2 must be reviewed for authenticity during check-in.  Examples of acceptable documents can be found on page 9 at http://www.uscis.gov/files/form/i-9.pdf.

Resources

• Registrar's Office
• Graduate Student Council
• Housing
• Caltech Women's Club
• International Student Programs
• Caltech Center for Diversity
• Disability Services at Caltech
• Title IX at Caltech
• Center for Teaching, Learning & Outreach
• Health Center
• Parking Office
• Academic Option Administrators
   

Publications

• Teaching Assistant Handbook
• New Student Information Handbook 
• The Caltech Community's Statement on Ethical Conduct

Academics