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Funding Requests

Dependent Health Care -  Graduate students with dependents are entitled to apply for reimbursement for health care up to $100 per month per dependent.  Download the request form and submit with appropriate documentation to the Graduate Studies Office.  The reimbursement will be paid as a miscellaneous payment through Payroll on the next pay period following submission.

Conference Travel - Graduate students in good standing may apply for conference travel support once up to $500 per year.  Examples of reimbursable expenses include airfare, lodging, registration, transportation, etc.  Per diem is not included.  Applications will be accepted for conferences each corresponding term during the following submission dates: 

FALL TERM August 1 - September 1

WINTER TERM November 1 - December 1

SPRING TERM February 1 - March 1

SUMMER TERM May 1 - June 1

Applicants and their advisors will be notified of the decision by email.  To apply, please complete a request form and submit it to the Graduate Studies Office during the above submission period for the relevant term in which the conference date falls. You will be asked to include the conference details (dates and location), the relevance to your research, a breakdown of the costs, and if you have received any additional funding from your advisor, the option/division, or the conference organizers, etc. Advisor's must also co-sign the application.  Funding is limited and priority will be given to students invited to participate in an oral or poster presentation.

Emergency Fund

Student Affairs Program Fund -The Department of Student Affairs provides funds to student clubs or organizations that provide campus-wide programs at Caltech. The Student Affairs Program Fund is intended for social, cultural, and recreational events and activities that encourage participation from the student community. Our goal is to assist student organizations not only with funding for their programs, but also to help with ideas, support, planning, and organization. The general guidelines for acquiring funding can be found on the Student Affairs website under Program Funding. In order for a funding proposal to be submitted, the student organization must first open a club account with the Bursar's office. If you have questions about the funding process, please contact the office of the Student Affairs Business Administrator at 395-3208.